Sample Termination Letter during Probationary Period

Probationary periods are not always successful despite employees’ best efforts at trying. At times, the company does not see an employee fit for a company after having gauged his progress and suitability for a position. A termination letter is written in a situation such as this to provide the employee with formal notice of the end of his employment.

Termination letters while hard to write (especially if the employer has a sentimental streak in his personality) are important to write nonetheless. If a new employee does not work for the company, it is vital to let him go lest invite trouble with customers. A termination letter is a short and formal document that details the company’s decision to let an employee go after the initial probationary period. It states information on why an employer believes that the employee is not suitable at the position he was hired at initially. Many companies do not bother providing a reason though – contracts usually have clauses such as “terminate employment during probationary period without providing reason” which makes it a bid awkward for the writer – and the recipient.

But it is alright to write a reason for termination in a termination letter so that the employee is informed of why this decision was taken. Here is a sample termination letter written by an employer to an employee during his probationary period.

Sample Termination Letter during Probationary Period

November 12, 2014

Mr. William Tulsa
Marketing Officer
Heartland Alliance
887 Hickory Avenue
Orangevale, CA 19203

Subject: Unsuccessful Probationary Period (Sep 2014 – Oct 2014)

Dear Mr. Tulsa:

Heartland Alliance has determined that it is in the best interest of the marketing department to terminate your probationary employment. We have taken this action in accordance to Policy # 7 in your pre-employment contract which has been duly signed by you on August 21, 2014.

One of our major concerns while taking this decision was that you have had much difficulty in taking instructions from your supervisor over the course of the two and a half months that you have worked for Heartland Alliance. Despite many warnings from your supervisor’s end, you have not altered this behavior which reflects directly on our customers who are the basis of the company’s existence.

During your interview for the position of a marketing officer at Heartland Alliance, you assured us that you have no history of insubordination which was one of the main reasons you were hired. However, you have not lived up to this and we now have no choice but to end your employment with the company.

Please understand that this termination is effective immediately. You will be escorted out by one of the members of the human resource department at the end of the day after you have handed over all company property and information that you possess and taken your belongings.

 

Regards,

Walter Reid
Manager Human Resources
Heartland Alliance
887 Hickory Avenue
Orangevale, CA 19203
Tel: (333) 333-3333
Email:








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