Apology letters are effective ways of communicating that you are sorry about something that you have incorrectly done. As opposed to saying sorry verbally, apology letters are believed. By verbally apologizing, you sometimes fail to make an impression. It is easy to say sorry. But when you write down an apology, it means that you really thought about the situation and are willing to make amends for your mistake.
In professional settings, apology letters actually work a lot more effectively than they do in personal ones. When a supervisor receives an apology letter, he is inclined to think that you have thought long and hard about what you did or said that was wrong and are now lamenting it. Your job is important to you and so is the need to be ethical. If you have unknowingly done something that you should not have done, it is time to open that Word file and begin typing your apology!
Where professional settings are concerned, apology letters need to be “excuse-less”. This means that you made a mistake and you shouldn’t try to justify it by providing excuses. Just say that you are sorry and make sure that you do not sound defensive. But do provide information of why you took so much time off!
If you have taken a leave from work (longer than what was approved by your supervisor), you can apologize by tweaking the following letter to your situation:
Red Capital Group
Tel: (222) 222-2222
sam @ email . com
December 29, 2015
Ms. Linda Colbert
Red Capital Group
897 Rio Road
Friendsville, TN 37717
Dear Ms. Colbert:
Please accept my apologies for taking extended, unissued leave from work last week. Unfortunately, I found myself in circumstances where I had no choice but to take time off, even though it was not approved by the company.
I was recently diagnosed with Reynaud’s Syndrome, which is apparently at its worst during the winters. Since the winters have been especially intense this year, I had a relapse and was unable to move out of controlled circumstances that the doctor insisted I keep myself in. Please note that I did contact the office to let them know of the situation, but was informed that leave cannot be granted unless I have it approved by you in person. I understand the protocols that need to be followed and I am willing to take the blow of this in my stride.
On Monday January 4, 2016, I will be reporting back to work. Please accept my apologies for this unintended long leave of 7 working days. I anticipate making it up to the company by putting in extra hours next week.