Writing a termination letter sometimes becomes a necessity, albeit an unwelcome one. Termination letters are written by employers every day for a number of reasons. Usually, if you are terminating someone’s services, it means that you had a pretty good reason – a negative effect on the company is usually the reason behind terminating someone’s services.
Termination letters are not easy to write, no sir! Even if the employee that needs to be terminated deserves it, you still might think along the lines of compassion and sympathy. But you cannot let emotions come into this – if you have to write a termination letter, well, you have to write one!
So how do you write a termination letter due to lack of work by an employee? This is probably the easiest. When you hire someone, you expect them to work. If they sit idle and not work, it makes sense to let them go. Employment is a give and take thing – you pay the employee and he or she gives you work! In such a situation, you might contemplate writing a termination letter akin to the sample given below:
January 6, 2016
Mr. Steve Williams
6589 West Street
Pell City, AL 55654
Dear Mr. Williams:
I regret to inform you that the management of Kimco Services has decided to terminate your contract as Sales Manager for Kimco Services. Please note that this termination is effective immediately and you are required to abide by the rules and terms set in the employment contract that you signed at the beginning of your contract.
On many occasions, it has come to our notice that you have not only been unable to meet sales targets for the last 2 years, but have also been ineffective in other areas. After countless complaints from both customers and your team members, we now deem you unfit for this position. Please note that you have been given two warnings from us which you have refused to pay heed to.
As per the terms laid out in your contract, you are not eligible for any benefits post termination. Your salary for the days that you have worked in January 2016 will be transferred into your account at the beginning of February 2016. You are required to hand over all confidential company information to me immediately – this includes any client lists and leads that you may have in your possession.
You cooperation will help smooth out the transition process.
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