How to Write an Employee Grievance Letter (with sample)

By | January 21, 2015

If you have a problem at work, do not stay quiet about it. If you do not make noise about a certain issue that you are facing at work, you will not be able to perform your job duties well. Raising a grievance is the first step to handling a problem so begin by writing a grievance letter to your boss or the human resource department.

Your letter should clearly state what your grievance is. Is it about something as simple (but not unserious) as low salary or about something more problematic like harassment at workplace? You will need to put in details that would convince the reader that you are not wasting his time. Be articulate in what you write and be honest – there is sure to be an investigation once your letter reaches an authority so make sure that you list facts as truthfully as possible.

The purpose of writing a grievance letter is not to make yourself come across as a sorry figure. Of course, if you are not being dealt with properly at your workplace, a grievance letter can easily take a pitiful tone but try to refrain from writing a letter that requires pity. Rather, write in a tone that will get the reader to sit up and take immediate action to change your circumstances. If you have evidence against the person due to whom the grievance has transpired, mention it.


Employee Grievance Letter Sample


January 20, 2015

Mr. Alden Alda
Manager Human Resources
Santana Inc.
6637 Toot Road
Greenville, MI 72635

Dear Mr. Alda:

I am writing to address a problem that I have been experiencing at work for some time now. I did not mention this earlier as I believed that I could resolve it on my own but due to how circumstances have taken a turn, I am unable to do so without harming my position at Santana Inc. and that of my team. Hence, I am turning to you to resolve my grievance.

As you know, Project Hilda is an immensely complex project and requires undivided attention of my entire team to make it successful. Ms. Yolanda Fulton (Project Director) has recently asked me to cut down the amount of workforce on this project and despite providing her with statistics and facts about why this is not possible, I have been provided with written orders to do this. While I do not wish to be insubordinate, the success of this project is of the utmost importance to me as I am leading it and in the interest of the company, I cannot follow Ms. Fulton’s orders.

You can imagine the dilemma I am going through at the moment and seek your help to resolve it. If possible, I would like to meet with you and discuss this in person. I would like Mr. Gary Hilton (Project Officer) to accompany me on this meeting so that full statistical details can be provided to you.


Kind regards,

Jeremy Hedge
Project Manager