Employee Promotion Letter Sample

By | November 5, 2014

One of the most anticipated communications in the world is a promotion letter!

We work hard for years – receiving a promotion letter makes it all worth it!


A promotion letter might give an employer the same (well, almost) amount of happiness as an employee as the former may have wanted to see the latter in a specific position for some time.

So writing an employee promotion letter can be quite an exciting thing to do.

How to Write an employee promotion letter?

If you write that you have been promoted to a marketing manager position, that will serve the purpose, but it is not appropriate to truncate a letter with only a sentence worth of information.

A letter of this type will typically detail what circumstances led to an employee’s promotion and what he is expected to do in his future role.


Some employers mention salary raises in a promotion letter; others refer employees to the human resource department for this information.

The promotion letter that you write will depend on the individual policies and procedures of the company that you represent.

See also: Sample Promotion Letter to an Employee

Take a look at this employee promotion letter for reference:


Employee Promotion Letter Sample



June 8, 2019

Mr. Keith Urban
Marketing Officer
Time Inc.
682 Warner Street
Gig Harbor, WA 62729

Re: Promotion

Dear Mr. Urban:

The management of Time Inc. has decided to promote you to the position of Marketing Manager of the Gig Harbor office effective June 10. The previous three appraisals performed by the human resources department charted out your immense contribution to the marketing department, and we are pleased to offer you this position as we believe that you deserve it.

Your annual salary will be $132,000, paid to you on a biweekly basis. As is following the Collective Agreement, 2% will be deducted from your monthly payment, which will be added to your benefits program. At this position, you are eligible for the 401k retirement plan.

I am enclosing two copies of an employment agreement which details your new position and associated duties. Please read them carefully and sign the office copy and return to me immediately. If you have any questions, please contact Ms. Jill Bones (Human Resource Manager) at (000) 222-2222.

The management of Time Inc. would like to congratulate you for the efforts that have brought you to this position and anticipate that the same level of enthusiasm and professionalism will be evident in your work at this new position.




William Gogo
Marketing Director
829 Harbor Avenue
Tacoma, WA 72901
(888) 999-0000