Lease and rent agreements do not go on forever. Usually, a rental agreement is charted out with a particular time frame in mind and once the tenure is over, the tenants have to vacate the premises – unless an addendum for time increase is added into the original agreement.
If you have had a tiresome time with your tenants over the months or years that you have rented out your property to them, writing a rent agreement termination letter may actually be a relief. On the other hand, if you’ve let your property out to friends or someone who has become a friend over the time that he has rented out the place from you, you might feel a little uneasy writing such a letter. However, if you have to do this, you might consider writing a pleasant but firm letter to politely ask the person in question to vacate the premises let to him or her.
A termination letter written to a tenant from a landlord will be quite simple and straightforward. You will need to refer to the original agreement to provide insight into the terms set forth and then politely ask the tenant to vacate the premises by a certain date. Here is a sample to help you write this:
726 Peak Hill Road
Red Wing, MN 28273
Tel (333) 333-3333
December 4, 2016
Mr. Derrick Shaw
44 Oak Street
Red Wing, MN 27363
Dear Mr. Shaw:
Please refer to the enclosed copy of the rental agreement made between us on December 1, 2012. As the agreement clearly states, the tenancy period originally set forth for 4 years has expired on December 1, 2016.
In view of this, I request you to please vacate the premises (44 Oak Street, Red Wing, MN) within 15 days of receiving this notice. On Thursday, December 8, 2016, I will pay a visit to ensure that everything is in order. As charted out in the rent agreement, if there are any repair and maintenance requirements that do not fall under the terms laid out in the terms and conditions (of the said agreement), I will have them managed from your security deposit , and will return the balance amount (if any) to you on the day you vacate the house.
Thank you for being an exemplary tenant all these years. I wish you the best of luck in your house hunting endeavors.