In a perfect world, you receive a work experience certificate the moment your resignation was accepted. However, this is not a perfect world, and most employers do not hand over the certificate, until you request it through a formal and professional letter. Even though it is one’s right to receive an experience certificate, one has to maintain a calm, polite tone.
As tedious as it may be, you should also mention why you need the certificate. I know the reasons are obvious, you want to apply for a new job, visa, or for your personal record; however, you will still have to mention them, to make sure there is no delay in issuance of your experience certificate. If there has been a considerable gap between your leaving the company and writing this request, bear in mind to not blame the company for not issuing it until now, unless you were promised the certificate on a written communication and never received it.
Keep it short and precise, do not drag on about the new institution you wish to work for, especially if it is a rival company. You can follow up with a call to make sure the message got through. Here’s a sample letter to assist you, simply customize it by changing the underlined information with your own.
Sample Request Letter for Work Experience Certificate
Edward Baldwin
652 New Ave
Eagan, MN 54217
(000) 989-7656
Name @ yourpersonalemail . com
January 16, 2017
Mrs. Carol G. Lease
HR Manager
Wilberg & Co.
869 Willison Street
Eagan, MN 55121
Dear Mrs. Carol:
I, Stephanie Wolfram, has worked as Customer Service Associate for Wilberg & Co for more than one year. I joined your company on May 13, 2015, and resigned on October 6, 2016.
I have effectively completed all handing/taking over procedures; however, I have yet to receive my work experience certificate. Therefore, I am writing this letter to request for the same.
I will be happy to collect the certificate from your office at any time it is ready. Since my new employer requires me to present the work experience certificate before the end of this month, I would appreciate it if the same is available before that.
Thank you for your time, and I look forward to your prompt response.
Sincere regards,
(Signature)
Stephanie Wolfram
(000) 989-7656