Explanation Letter for Absence without Notice

By | September 18, 2015


Explaining to an employer why you took a day off without providing notice can be a bit tricky. Which is precisely why you need to exercise tact. Let’s face it – if you took time off without informing your boss, the fault lies at your end. And it is your responsibility to make amends for it.

How can one employee’s absence make so much of a difference? Glad you asked. Because unless you understand why an employer has the right to be angry, you will not be able to recompense for it. Depending on what your specific role is in the company, a lot may be depending on you. You could be responsible for deadlines or training that cannot be handled without you being present in the office. And it could mean a significant monetary loss for the company. Do you want to be responsible for that? We thought not!

It is time you admitted your mistake and wrote an explanation letter to your boss, detailing reasons for absence without notice and what you intend to do about it. Below is a sample explanation letter for a situation such as this:


Explanation Letter for Absence without Notice


Rene Jordon
656 New Street
Antioch, TN 32215
(000) 14-7474
Rene @ email . com

September 18, 2015

Ms. Farrah Milford
Manager Sales
The Kids’ Company
3103 Hill Bennet Avenue
Antioch, TN 37182


Dear Ms. Milford:

I am writing to apologize for taking uninformed time off from work between August 30 and September 5. Please allow me to explain what happened.

On the night of August 29, my youngest daughter fainted. Upon arrival at the hospital, she was diagnosed with leukemia – stage 2. Our world has been upside down ever since and while I did have the opportunity to contact the office, it completely slipped my mind, given the circumstances. The next 5 days went by in complete daze – I honestly cannot even remember most of the details; that is how upset I was.

I understand that the office is going through a restructuring at the moment and my involvement is considered vital to the process. I apologize once more for not being able to live up to your expectations during this harrowing time. However, I vow to expedite the restructuring by putting in extra hours from now. I will be in touch with you to discuss how this can be made possible.

Thank you for understanding my predicament and supporting me through this very difficult time.



Rene Jordon
Sales Officer
The Kids’ Company