It is alright if unforeseen circumstances have kept you from attending college but it is not alright to be absent without notice. If you have been in a situation in which you could not inform the college that you will be taking time off, you can always do it once you are able to. Uninformed absences can have a devastating effect on your overall academic performance so it is prudent to take serious note of this.
The most appropriate way of apologizing to the college administration for not attending college is to write a letter. If the administrators feel that your reason for taking uninformed leave is genuine, they may not document your absence in a way that it shows up negatively on your records. Even if it eventually shows up in your academic records, it is your duty to apologize in case you have taken time off from college without prior notice.
Your apology letter should detail your reason for uninformed leave and how you intend to make sure that it does not happen again. Needless to say, the tone of your letter should be apologetic and polite. The following apology letter can be considered before writing your own:
January 15, 2015
United Business College
1827 Monroe Road
Rapid City, SD 71936
Dear Mr. Gere:
Please accept my apologies for taking uninformed leaves of two weeks from college. I found myself in a situation due to which I could not write or email to college authorities to let them know of my absence.
On New Years’ Eve, I was coming back from a party and was hit by a car on Jackson Street. While I do not remember most of what happened after the impact, I was told that I was rushed to the hospital and was in a medically induced coma for ten days after that. When I regained consciousness, I had already missed 10 days of college.
I understand that you were trying to contact me but since I live alone in this city, you were unable to reach anyone. I apologize for the inconvenience this incident has caused – I am still in post-traumatic shock but managed to ask a friend to write this letter to you on my behalf. Once I am well enough to walk, I will be discharged from the hospital and will come to college soon after.
Please accept this letter as a formal leave for absence for an unknown period of time. I am enclosing my doctor’s note along with my medical reports for your reference. I apologize once more for not being able to inform you of my absence earlier.
Thank you very much for your kindness.