Part of your work while working in the human resource department of a company is writing confirmation of employment or contract letters. What are they? Once it has been unanimously decided that a certain person should be hired by the company, you need to send him or her a letter that outlines what salary he or she will be drawing and how long the contract is.
A letter of this sort is written in a simple and straightforward manner. You can begin my congratulating the new employee on succeeding in becoming part of the organization, and can then provide information such as salary details and length of employment. You may have a letter format that you can modify to meet the need of the hour, or you could create your own. How you write a letter of confirmation depends on the specific protocols of your company. If you have to write it from scratch, collect all the information that you need to put into it and then place it according to its priority in the letter.
Interested in looking through a sample confirmation of employment letter? Here is one:
Human Resource Director
Englefield Oil Company
4454 Plain Road
Plano, TX 19373
Tel: (333) 333-3333
December 20, 2016
Mr. Ted Miller
9234 Sandhill Road
Plano, TX 75095
Dear Mr. Miller:
Congratulations on acing all screening tests! We are pleased to welcome you onboard the marketing team of Englefield Oil Company, and would like to take this opportunity to provide you with further information regarding your employment at the company. Please refer to the details provided below:
Job Title: Marketing Manager
Duration of contract: 5 years (January 2017 to January 2022)
Type of contract: Temporary (renewable at the end of the term)
Probation period: A probation period of 3 months will be implemented from January 6, 2017 to April 6, 2017, during which either party (Englefield Oil Company or employee) can provide immediate notice to leave.
In return for your services as a marketing manager at Englefield Oil Company, you will receive the following remuneration:
Annual salary: $93,995 (payable over 12 months)
Bonuses: In instances of high marketing accomplishments, a bonus payment will be added to the salary amount of the current month.
Commissions: You are eligible for a 25% commission cut on any corporate deal that you strike owing to your individual efforts.
Your contract (and a copy) is enclosed with this letter. We encourage you to read it thoroughly, sign it and return to us immediately if you are comfortable with our offer. You may retain the copy for your own records.
Team Englefield looks forward to having you onboard!