Working in a school office, you will be asked to write letters of all sorts – and that too quite often. One type of letter that is written on many occasions is a holiday note. Dodgy political circumstances or bad weather are usually the two main reasons for giving days off from school. A school administrator is usually asked to write letters of these sort, and it is his or her responsibility to ensure that these letters are dispatched on time.
Writing a note to parents to provide information of an unscheduled holiday is fairly simple. All you have to do is write the note charting out what date the school will be off, and how classwork or homework (or both) will be managed for that particular day. Mostly, holiday notes are mailed to each student’s house but in case there isn’t a way for the mail to go through (time constraints), the note is usually sent with the student.
In a note detailing a holiday, it is imperative to provide reasons for giving the day off. When you write one, make sure that a channel (email or telephone) is communicated to parents for any additional information that they may need. The following sample will help you write one.
Sample Note to Parents for Holiday
October 8, 2016
Dear Parents:
Please be informed that St. Tracy’s High School will remain closed on Monday, October 10, 2016 on account of Hurricane Mathew heading towards Richmond Hill and its surrounding areas, during the weekend. Since our students’ safety and wellbeing is of the utmost importance to us, we do not have a choice but to give a day off, even though final exams are less than a month away.
During the storm, the school may not be able to contact parents especially if communications have been cut off. However, we will remain online for as long as possible to provide information of when school will resume (in case the storm does not pass on by Monday). We understand that our students’ education is important, which is why we have uploaded their homework and class work on the school web portal, up till Friday, October 14, 2016.
We suggest that you keep your children indoors as much as possible unless it is declared safe by the authorities to venture outside. If you have any questions or concerns, please free to reach out to us at (000) 999-9999 or info @ sttracy. edu.
Sincerely,
(Signature)
Lisa Kudrow
Administrator
St. Tracy’s High School
766 School Avenue
Richmond Hill, GA 13837
(000) 999-9999
info @ sttracy. edu.