Terminating an employee is never a pleasant task. Even if the employee has done something really questionable, the decision to terminate him or her is far from being a pleasing one. However, there are times when one has no choice but to terminate an employee’s service – especially if he or she has been declared redundant.
A redundancy letter is usually written by the human resource department of a company – usually an HR manager. At times, a supervisor or even the company CEO may also write a redundancy letter. Redundancy letters are usually short and to the point, charting out why an employee is being asked to leave. Most companies write redundancy letters when they are either going bankrupt or reducing their task force for reasons such as expenses or lack of work.
If you are in a position where you have been asked to write a redundancy letter, make sure that it gives as slow a blow as possible. You need to be tactful and kind when you do this, while remaining within the limitations of professional decorum. Remember that you have no choice to write one if you have been asked to do so by a supervisor, but that does not mean that you do not conform to professional writing etiquettes.
Sample Redundancy Letter to Employee
September 16, 2016
Mr. Fred Rick
Sales Officer
BHS Inc.
36 7th Street SE
Auburn, WA 98002
Dear Mr. Rick:
In view of the global recession that the country is facing and subsequent inability to obtain sales, we have no choice but to downsize our sales force. It is with great regret that we are informing you that the position of a sales officer is no longer needed at BHS Inc., which is why we have no choice but to terminate your services, effective from October 16, 2016.
During the 2 years that you have worked with us, you have been a great contributor to our sales efforts. Considering this fact, we would like to offer you to work as an external sales agent, which will work on a per sales basis. We suggest that you contact Ms. Wilma Anderson (HR Manager) for details on this and information on your outstanding dues (if any), along with “payment in case of redundancy” as charted out in the employment agreement that you have signed.
We thank you for your valuable contribution during your employment with us. If you wish to obtain a reference, please contact me at (000) 458-7444.
Sincerely,
(Signature)
Thomas Hardy
CEO
BHS Inc.