There is no actual format that you can follow when writing a property damage incident report. Every organization has its own format which can be tweaked to meet the requirements, according to the incident. Most reports of this sort are form-based – an authorized personnel needs to fill out a form, the information from which will be eventually used to gauge how much damage was done and what costs are involved.
Most organizations may not have a particular property damage incident report – instead, they will have a standard one in which you can detail if there was bodily injury involved, property damage or both. The form usually has all the information of the people involved in an incident, including the perpetrator who was responsible for damage to the said property, and witnesses if any.
A property damage incident report is usually filled out by the risk management department of an organization. It may be a complicated form or a very simple one, depending on the company’s own requirements. Here is a standard property damage incident report that you can take reference from:
Download: Property Damage Incident Report Sample
Risk Management Department
Property Management Workforce
152 Elm Street
New York, NY 10283
PROPERTY DAMAGE INCIDENT REPORT
PROPERTY DAMAGE DETAILS
Items Damaged: ___________________________________________
LOCATION OF INCIDENT – Please tick appropriate box.
Name of Witness to Account _________________________
Surname: ___________ Given Names: ___________
Telephone #: Home ________ Business ________ Mobile___________
Type of Witness
☐ _______________________________________ Witness
☐ _______________________________________ Eye Witness
☐ _______________________________________ Circumstantial
Relationship to the injured person: ______________________
Police Department – Station: ___________________
☐ Potential Danger – Immediate action required.
Provide details of specific actions taken: