It is especially important to provide / ask for rent receipts once rent has been received / paid for a certain property. Rent receipts are not one time affairs; every time you pay the rent, you should ask for a rent receipt. Keeping receipts in your records is a good idea not only because it is an organized thing to do but because you may need all the receipts you have in case there is a conflict with the landlord in the future.
As a landlord, it is your duty to issue a rent receipt every time rent has been paid to you, even if the tenant does not ask for it. It is within a tenant’s legal right to receive one and you cannot deny him this right. A rent receipt must conform to local landlord – tenant laws but apart from this information, it can take any form. You can design one yourself, provided that you put in all the important information.
A rent receipt includes both landlord and tenant’s names along with information about how much money is paid and what form it was paid in. It also needs to bear the signature of the receiver so that it can be termed legal. You may want to make tables and put information in them or you may want to write the whole receipt in prose – it is up to you how you design it as long as it meets all the requirements.
Here is a sample rent receipt letter that you can take reference from to compose your own.
January 3, 2015
Receipt of Rent Payment
I hereby acknowledge that a sum of $1500 was received from Mr. Henry Gole (tenant) as rent payment for 66 Palani Place, Amarillo, TX for the period between January 2015 and March 2015. This sum was received on January 1, 2015 and includes both months.
Payment method for this sum is (please check one)
Check (please provide number) ____________________________
Bank Draft / Pay Order (please provide number) _______________________
PayPal, Western Union, MoneyGram (please underline and provide transaction ID) MTCN 72827361122
Other (please provide specifics)_______________________________________________
Outstanding rent owned by tenant (if any) None
Received by (landlord’s name) Mr. Frank Herbert
Dated: Friday, 3rd January 2015
Note: Any discrepancies found in this rent receipt must be communicated to the landlord within 3 (three) days of receiving it, after which the landlord will not be responsible.