Reference Letter from Landlord

By | October 20, 2014

A reference letter from a landlord will be focused on one major thing, i.e., reliability.

Reference letters of this type are usually written to provide the recipient with information on an individual’s character and his track record of paying rent timely.


Since all reference letters have common elements, it is usually easy to master writing one from a landlord’s point of view. If you can understand the reason for writing a reference letter, you will have no difficulty in writing one as words will come naturally to you.

There are some things that you must avoid when writing a reference letter of any sort including:

  • Mentioning of any negative points
  • Providing information that can be construed as libel
  • Writing in an informal fashion
  • Including personal information such as race or religion of the candidate
  • Spelling and grammatical mistakes

Reference letters from landlords are also required by companies to verify an employee’s dependability. That is to say, an employee who has stable residence arrangements is sure to stick around at a company, so it is important to verify this.


On the other hand, it is a lot of responsibility to write a reference letter, especially for a tenant.

You may not have spent enough time with the person to write an honest one, or you may not be wholly comfortable writing one for other reasons.

If you do not have a strong enough reason to decline writing a reference letter, you may take pointers from the following sample.


Sample Reference Letter from Landlord


June 7, 2019


To Whom It May Concern

This letter is to verify that Caleb Hallmark has been residing at 235 Oak Street, Chicago, IL, of which I am the Landlord. I have had Caleb as a tenant for six years and eight months, and I am quite satisfied.

Caleb has lived in the upstairs apartment of my two story family home and has been more than an ideal resident. Here, I would like to share a few samples from a myriad of examples where Caleb has proved to be a model tenant. Not only does he help around the house (as we have meals together), he also helped shovel sidewalks and performed gardening duties. While these were not part of his contract, I believe he feels a sense of belonging when assisting the family with things he is not liable to.

The neighbors have always thought of Caleb as a family member. He helped them in many medical and non-medical emergencies, and they have depended on him extensively during these hard times. He had always paid his rent on time and offered to share newspaper prescriptions when he realized we read the same newspaper as he does.

As an individual, Caleb is sensitive and respectful and has exceptional personal ethics. If I can assist you with any further information regarding Caleb’s character or reliability, please contact me on the numbers mentioned below.


Sincere regards,


Pierce Grey
(444) 444-4444