Writing an apology letter is nothing to be ashamed of – in fact, an apology letter can make things easier for you in the event of you having made a mistake that may have terrible repercussions. This is especially useful in work environments where a small mistake can mean the end of the world! An apology and a promise to make amends can ward off potential problems.
The best thing about writing an apology letter is that it helps you start all over again, making the other party confident about your abilities once again. This is important to do so that you all your credibility is not lost, and you can manage things more appropriately the second time around. If for instance, you have made a mistake in providing your boss with the wrong information, based on which he or she made an important decision, you are actually responsible for the wrong decision, and not your boss. While apologizing may not undo things, it does provide you with a second chance to prove yourself as a reliable individual.
To write an apology letter, the first thing that you need to do is put your guards down. There is no need to be defensive – if you have made a mistake, admit it and move on. Here is a sample apology letter to a company auditor that might help you write one, should a situation arise:
102 Grisham Avenue
Cumberland, MD 19283
Tel: (000) 124-7544
September 20, 2016
Mr. Elmo Fudd
420 Bel Air Road
Cumberland, MD 21502
Dear Mr. Fudd:
Please accept by heartfelt apologies for the unfortunate incident that transpired during the auditing activities today. Till yesterday, all our files and records were in order – I had checked them all before signing out from work last night and there was no evident error. At this point in time, I am not sure where the extra entry came from (or how) but please rest assured that I am doing all in my power to investigate and find out.
As you are aware, Bridge Technologies has enjoyed a flawless reputation since the day it was founded – our finances have always been transparent and there has never been any need for recounts. Our company works on the FELT (Fair, Efficient, Liquidity and Transparency) policy which is why it has enjoyed consistently increasing business over the last few years. This particular discrepancy is a one-off thing and will be resolved as soon as possible. I will keep you posted about our findings.
I apologize for wasting your time today and appreciate your patience and understanding at this difficult time.