Once a work contract has ended or is about to end, it is important for an employer to write a formal termination letter to mark the end of the contract. While the word “termination” seems to exude negativity, it actually means the end of something so it just makes sense to use this word when ending a contract.
A termination letter written due to completion of work details some information of the said project, the timeline and the date of termination of contract. Termination letters need to be in accordance to the agreed terms and conditions so it is important to incorporate any needed information from the initial contract when writing a termination letter. A notice is usually served in a termination letter along with any discussion that may seem pertinent as far as project completion and payment is concerned.
This is one of the ways in which a termination letter on completion of work may be written.
December 7, 2014
Mr. Gary Holden
777 Oak Tree Avenue
Winterville, GA 67301
Dear Mr. Holden:
This letter serves as a formal notification of the termination of Project G which is scheduled to end on December 31, 2014. We would like to thank you for your immense contribution to Project G and the fact that it ended much before the anticipated due date. Working with you has shown us the true meaning of professionalism and expertise and we anticipate the same level of professionalism from you in the ensuing projects.
With the end of Project G, your benefits (conveyance, petty cash and insurance) will cease to be effective with effect from December 20, 2014. However, you are entitled to your salary and any other dues at our end until the end of this month. You will also be eligible for payment of any unused vacation time according to the terms and conditions of the contract that both parties signed.
During the remaining days, we are confident that you will maintain and edict the same level of performance and professionalism that you have demonstrated since the project was initiated in November 2012. If you have any questions regarding any of the information in this letter or a potential position with the company, please feel free to contact me directly at (555) 555-5555.
I would appreciate it if you would acknowledge receipt of this letter by signing one of the enclosed copies and returning it to me on an immediate basis. You may retain the other copy for your records.
7738 Henry Street
Winterville, GA 99992